Groups

How to set user groups and permissions

TelemetryTV allows you to manage access rights for various features through user groups and permissions. This guide simplifies the process of assigning users to groups, defining roles, and setting permission levels.

Creating User Groups

A user group is a collective of users, each assigned a certain set of permissions or privileges. These permissions control access to various TelemetryTV features, apps, media content folders, playlists, screen overrides, devices (media players), publishing, and more.

The first user, often the one creating the TelemetryTV account, is assigned to the Admin group by default. Admin group members have unrestricted access to all areas of the account.

To accommodate additional users, you may create more groups with tailored permissions.

To create a new group, follow these steps:

  1. Select the Settings tab from the left column. In the left column, select Users and Groups.
  2. Under the Groups tab, click Add a Group.
  1. Name the Group, select the applicable permissions, then click Create.

Adding Users to Groups

Users can be added to a group by selecting the Group Users tab and clicking Add User. You can also assign users to groups from the Users tab, or select their group when inviting new users to your account.

Assigning Permissions

When a user belongs to a group that lacks permissions for certain features, those features do not appear in their TelemetryTV interface. You can toggle access to apps, media content folders, playlists, screen overrides, devices (media players), and metrics via the respective tab. Green check marks can be clicked to turn off the permission.

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Location Based Folders

For optimal organization, create folders for each of your locations/regions/departments. This way, users from each respective area can ONLY access and edit their own relevant folders.

Viewer Only Permissions

TelemetryTV's 'Viewer Only' permissions feature enables you to create user groups and invite view-only users to your account. You can then set playlists with important company information for your users to see. View-only users download the TelemetryTV Desktop App and log in to view playlists from anywhere. This feature enhances the security of your playlist content by necessitating a login for view access.

Uploader Only Permissions

The Uploader permission allows the creation of user groups that only have permissions to upload media. It functions similarly to Viewer Only, showing only the Upload icon if the user is not in any other groups.

When Uploader is selected in group permissions, a Media Folder tab is displayed. Here, you can select the specific folders in which these users can upload media. Users with the Uploader permission are only able to upload and delete media in this folder or folders.

Permission Types

  • Administrator:

    Administrators have full control over the TelemetryTV account. They can create, edit, and delete content, as well as manage permissions for other users.
  • Manage Apps

    Users with this permission can create, edit, and delete apps within the TelemetryTV account. They can configure app settings, add new apps, and manage existing ones.
  • Manage Media

    Users with this permission can upload, organize, and manage media files within the TelemetryTV account. They can add images, videos, and other media assets to playlists and apps.
  • Manage Devices

    Users with this permission can add, remove, and manage devices that are connected to the TelemetryTV account. They can configure device settings, monitor device status, and troubleshoot issues.
  • Manage Playlists

    Users with this permission can create, edit, and delete playlists within the folders they are given access to. They can add media, apps, and other content to playlists and schedule them for display on connected devices.
  • Manage Overrides

    Users with this permission can override default settings and configurations for specific devices or playlists with special notices or alerts.
  • Manage Metrics

    Users with this permission can access and analyze metrics and analytics data related to device usage, content engagement, and other performance metrics.
  • Manage Webhooks

    Users with this permission can create, configure, and manage webhooks within the TelemetryTV account. They can set up notifications, alerts, and integrations with external systems based on specific events and triggers.
  • Manage Webapps

    Users with this permission can create, edit, and manage web apps within the TelemetryTV account. They can integrate web-based content, widgets, and interactive elements into digital signage displays.
  • Manage Web Screenshots

    Users with this permission can capture and manage web screenshots within the TelemetryTV account. They can take snapshots of web pages and integrate them into playlists and apps for display on connected devices.
  • Use Playlist Templates

    Users with this permission can access and use pre-designed playlist templates within the TelemetryTV account. They can choose from a library of templates to quickly create engaging and visually appealing playlists.
  • Viewer Only

    Users with this permission can only view content and playlists within the TelemetryTV account. They cannot create, edit, or delete any content, but they can monitor digital signage displays and view scheduled content.
  • Uploader Only

    Users with this permission can only upload media files to the TelemetryTV account. They cannot access other account settings or create playlists, but they can contribute media assets for use in digital signage displays.