Best Practices

Essential tips for keeping your digital signage content under control.

Just like regular check-ups for your car or decluttering your closet, your TelemetryTV account requires maintenance to ensure peak performance and speed. As your account grows with multiple users and abundant content, it's crucial to implement effective content management practices.

This guide offers best practices that will enhance loading times, streamline file accessibility, and prevent account limits from being exceeded.

Why Maintenance Matters

When your TelemetryTV account becomes a hub for multiple users and a repository for numerous files, it's easy for things to become chaotic. By following these best practices for content management, you can maintain order and maximize the efficiency of your account.

1. Organize Your Content

1.1. Use Folders and Subfolders

Structuring your content into folders and subfolders improves organization and simplifies navigation. Create a logical hierarchy based on your specific needs, such as departments, projects, or content types. This way, you can easily locate and manage your files.

1.2. Employ Descriptive Naming Conventions

Give your files and folders meaningful names that accurately reflect their content. Clear and descriptive labels make it easier to identify and locate specific items quickly. Avoid generic names or abbreviations that might cause confusion.

1.3. Utilize Tags

Tags provide an additional layer of categorization and allow for flexible searching. Assign relevant tags to your content, such as keywords or metadata, to improve searchability and filtering capabilities. Consistency in tag usage ensures efficient content management.

2. Optimize Files

2.1. Compress Images and Videos

Large image and video files can significantly impact loading times. Prioritize file compression to reduce their size without compromising quality. There are various tools available online that can help you optimize your media files for web display.

2.2. Consider File Format

Choosing the appropriate file format can also contribute to faster loading times. For images, consider using JPEG or PNG formats based on the content's characteristics. When possible, use HTML5 video formats, such as MP4, as they are widely supported and provide efficient streaming.

3. Manage User Access and Permissions

3.1. Define User Roles and Permissions

Assign appropriate user roles and permissions to ensure that individuals have access only to the content they need. Establish user groups with specific privileges based on their responsibilities and tasks. We suggest regularly reviewing and updating user permissions as roles evolve or staff changes occur.

3.2. Restrict Content Editing

Limit content editing rights to authorized individuals to maintain consistency and prevent accidental modifications. Grant editing privileges to designated team members responsible for content creation and updates. Restricting editing access to a select few administrators minimizes the risk of unintended changes.

4. Regularly Review and Clean Up

4.1. Periodic Content Audit

Perform regular content audits to identify outdated or irrelevant files. Remove files that are no longer needed to reduce clutter and optimize storage space. Consider archiving files that might be required for historical reference but are not actively used.

4.2. Monitor Storage Usage

Keep track of your account's storage usage to avoid exceeding your allocated limits. Remove unnecessary files or upgrade your storage plan if needed. Monitoring storage usage ensures efficient resource allocation and prevents any unexpected limitations.

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Deleting Content

Look for the trash icon to delete your content. To delete a playlist, click the "โ‹ฎ" icon next to the playlist name in the drop-down menu, then click the trash icon.